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Contributing student work to the eLibrary

We'd like to invite year 5-8 New Zealand students to submit their best stories to be selected for publishing as eStories in our eLibrary.

Writing your story

  • Write an original story – up to 250 words. it can be about any subject you choose.
  • Illustrate it or take photos to go with it. Approximately one picture for 20–50 words.
  • You can email your story and images (Jpegs) to
  • Get your teacher or Study Support Centre supervisor to help you decide which of the forms need to be filled in.
  • Get the forms filled in by the people who need to do it and send them in to:
    wickED project manager
    CORE Education 
    121A Thorndon Quay
    Pipitea, Thorndon, Wellington, 6011, New Zealand 

Copyright and privacy

Word icon. Permission to publish student work and images.doc (Word, 66 KB)

Word icon. wickED Copyright and Privacy Release Form.doc (Word, 49 KB)

Word icon. Sample copyright authorisation letter for items from a publication.doc (Word, 28 KB)

Word icon. Sample copyright authorisation letter for items from an organisation.doc (Word, 24 KB)

To ensure we have authentic and original work, or permission when others work is used we require you and/or your students to obtain correct permissions to ensure copyright and privacy issues don't arise.

When a student has written a story for submission to wickED for selection you will need to help them grant the appropriate permissions for their work and obtain permission for any other's work they may wish to reference or use.

The first two forms Permission to publish student work and images and wickED Copyright and Privacy Release Form must be printed out, completed, and sent in with the story or work to be published.

The Sample copyright authorisation letters may be required if students incorporate other people's work with their own.

Please read the following information carefully and ensure you or your students have obtained the correct permissions before you or they send in their work.

Copyright and privacy are important issues that must be addressed when researching, recording, and sourcing information produced by others. These issues are not a problem or hurdle, but an opportunity to learn about the rights and responsibilities involved.


Copyright is a property right, giving the owner a number of exclusive rights over an original work. The work does not need to be registered: the act of making something or commissioning it to be made gives the author copyright.

In New Zealand the law of copyright is set out in the Copyright Act 1994. The Act protects original work – written, artistic, recorded, filmed, printed, or in the form of an electronic (computer) file. It also applies to students' work.


The Privacy Act 1993 defines personal information as any information about an identifiable individual, and sets out rules for collecting, using, and disclosing personal information.

You are responsible for obtaining identifiable individuals' written consent to appear or be identified, for example in photographs or video images.

wickED copyright and privacy procedure

When sending students' material for publication

  • Read your school's Internet-use policy, or policy for online publication of student images and school work.
  •  Ensure the written work is original (in their own words).
    Attach acknowledgments where other material has been used or interpreted.
  • Ensure students and parents give permission to put the work, including photos and drawings, online.
  •  Permission to publish student work and images.doc 67KB
  • Add a copyright symbol and year of publication to all students' work, e.g., © Copyright, Sam Davies. You can copy the symbol here: ©. Highlight the symbol, select Edit/Copy, and then Paste into your document.

When publishing other material

Keep full details of any sources used or referred to.

Obtain permission before using copyrighted material. Our sample letter may help you: Sample copyright authorisation letter for items from a publication 28KB

Obtain permission before taking quotes from or making reference to individuals, or taking photographs or oral recordings. Use our form: Sample copyright authorisation letter for items from an organisation.doc 24KB

On completion of student's story

Fill in this form and submit it with student's story:

wickED Copyright and Privacy Release Form.doc 51KB

We recommend that before Study Support Centres and schools submit student stories, they read: 

  • A Guide to the Copyright Act (1994) for School Libraries
    Niven, Richard. Published by The National Library of New Zealand. 

This booklet is a "plain language" review of the Copyright Act as it applies to school libraries. It also answers questions related to copyright and the Internet, copying tapes and CD-ROMs, and student use of photocopiers.

 It can be purchased from:
 The National Library
 PO Box 1467
Ph: 04 474 3000